Intercoms

Purpose

This policy is established to ensure the efficient, appropriate, and considerate use of the condominium intercom system. The intercom serves as an essential tool for communication and security within our community.

Scope

This policy applies to all residents, guests, service providers, and any other individuals utilizing the condominium intercom system.

Guidelines

  1. Authorized Use: The intercom system is primarily intended for:

    • Resident Access: Allowing residents to grant entry to their guests or service providers.

    • Emergency Communication: Contacting building management or security in case of emergencies.

    • Official Announcements: Facilitating important announcements by building management.

    • Deliveries: Coordinating package deliveries or other services.

  2. Restricted Use: The following uses of the intercom system are strictly prohibited:

    • Solicitation: Any form of sales, marketing, or promotional activities.

    • Harassment: Engaging in any behavior that could be considered offensive, intimidating, or discriminatory.

    • Nuisance: Repetitive or unnecessary use that disrupts the peace and quiet of other residents.

    • Unauthorized Access: Attempting to gain entry to the building under false pretenses.

  3. Etiquette:

    • Identify Yourself: Always state your name and unit number clearly when initiating an intercom call.

    • Be Brief: Keep your message concise and to the point.

    • Be Respectful: Avoid using loud or offensive language.

    • Limit After-Hours Calls: Refrain from using the intercom during designated quiet hours unless it is an emergency.

  4. Guest Access:

    • Responsibility: Residents are responsible for ensuring their guests understand and adhere to this policy.

    • Notification: Residents should inform guests of the proper way to use the intercom system and provide them with any necessary access codes.

  5. Service Providers:

    • Verification: Residents should verify the identity of service providers before granting them access through the intercom.

    • Coordination: Service appointments should be scheduled in advance to minimize disruptions.

  6. Enforcement:

    • Warning: Violators of this policy will receive a written warning from building management.

    • Suspension: Repeated or serious violations may result in temporary suspension of intercom privileges.

    • Additional Penalties: In extreme cases, building management may impose additional penalties as outlined in the condominium bylaws.

  7. Policy Review:

    • This policy will be reviewed annually or as needed by the Condominium Council to ensure its effectiveness and relevance.

By adhering to this policy, we can ensure that the intercom system remains a valuable asset for our community, fostering communication, security, and respect among all residents.

Approved by the Condominium Council on [Date]

Disclaimer: This is a sample policy. It is important to consult with legal counsel or your Condominium Council to tailor this policy to the specific needs and regulations of your community.